Weekly Update - May 28, 2020

Celebrating the Class of 2020 

Congratulations to the Westfield High School Class of 2020! Wednesday night the school held a virtual graduation to honor our graduates.  You can check  that out here - https://www.wws.k12.in.us/whs

WHS still hopes to hold an in person celebration at a later time. Congrats Rocks!

 

Miss Alice 

As you may have heard, our WWS family tragically lost bus driver, Alice Chamblin last week.  Today, our WWS bus drivers honored Miss Alice by driving her elementary bus route together. We know that Miss Alice impacted many students district-wide as she drove routes to and from school, and she also drove for many of our WWS sports events in the evenings.  Bus #73 will be parked at the Chatham Hills Clubhouse and remain there until noon on Friday, May 29th so that families and individuals who wish to leave notes, cards, or other tributes to Miss Alice may do so privately.   Thank you for helping us honor Miss Alice.  

 

Mandatory Re-Enrollment Form

Yesterday you received your annual demographic update instructions via email.  Please complete these steps in PowerSchool as quickly as possible.  This action is required whether or not your student(s) is returning to WWS. Please email comms@wws.k12.in.us if you did not receive the email  entitled “Mandatory WWS Re-Enrollment” and instructions will be sent to you.  PowerSchool link: https://powerschool.wws.k12.in.us/public/

 

Lockers and Personal Items

As you know, our buildings are closed until June 30th.  We are in the process of planning for specific activities in July such as retrieving items from lockers and/or classrooms.  We will keep you posted with more details about this process!  Thanks for your patience!  

 

Parent Survey

Early next week, you will receive a survey to gauge your impressions of eLearning and returning to school, among other things. Please keep an eye out for it. Your input is important as we make plans for next school year!

 

June Edition - Parent Learning Resources 

Thank you to our amazing Instructional Coaches who have pulled together resources for parents who are interested in educational summer resources, curated by grade level, for our K-6 level students!   Because we ALL have been on screens a lot lately, these resources include both technology-based AND "unplugged" resources. Check out the English- and Spanish-language versions on the home page of the district website (Optional Summer Enrichment Activities). 

 

 

WWS Unsung Heroes 

WWS has a talented team - some faces you may know, and some you may be less familiar. We wanted to say thank you to our amazing custodial staff, who has been working tirelessly behind-the-scenes to clean our classrooms, hallways and buildings.  We celebrated them this week as a small way to show our appreciation!

 

Parent Resources 

We appreciate Dr. Lori L. Desautels’ collaboration with Westfield Washington Schools to create a video series supporting parents, staff, and community, as we all try to understand how our brains are processing during COVID-19.   

You will find Dr. Desautels videos on the WWS Parent University Web Page under Parent Self Care.  Parent Self Care is essential but may prove more difficult under today's circumstances. 

Check out these short (less than 10 min) videos to help you grow and process during this time!

Week 1 - Taking Care of Our Brains

Week 2 - Brains & Emotions 

Week 3 - Focused Attention Practices

Week 4 - Sensations are Physicalized

Week 5 - Body Reflection

Week 6 - Closure in the Midst of Adversity

Week 7 - Just Say it! Draw it! Write it!

Week 8 - Who is your WISE SELF?

Week 9 - My Brain's Garden 

 

June Office Hours

All WWS offices, including our schools, remain closed through June 30 per the Governor’s Executive Order.   Below are the phone numbers for each school if you need to contact anyone at a particular building. If your call isn’t answered, please leave a message and your call will be returned.

WWS Admin: 317-867-8000

Westfield High School 317-867-6800

Westfield Middle School: 317-867-6607

Westfield Intermediate School 317-867-6500

Maple Glen Elementary: 317-896-4700

Shamrock Springs Elementary: 317-867-7400

Monon Trail Elementary: 317-867-8600

Oak Trace Elementary: 317-867-6411

Carey Ridge Elementary: 317-867-6212

Washington Woods Elementary: 317-867-7900

Weekly Update - May 22, 2020

Hello Rocks!  Happy first week of summer break!  We hope you are enjoying your time with your family and we also hope Mother Nature will deliver some nice weather for the holiday weekend! 

We are looking forward to receiving guidance from Governor Holcomb within the next few weeks regarding school reopening protocols.  Rest assured, we have organized and initiated our internal planning process focused on teaching and learning, health and safety, and operations. 

We encourage you to remain flexible and open minded as we prepare to reopen our buildings and return to school.  We pledge to keep our families posted on those details as they emerge.  Thank you for all your support!  Here are your WWS updates for the week! 

Parent Survey 

We need your feedback!  We have partnered with Panorama to create a survey to gather feedback from our families about eLearning, social and emotional learning, and how families have been dealing with these challenging times.  This survey will be sent to families next week.  Please take some time to complete the short survey.  This information will help guide our decisions as we plan for reopening later this summer! 

When you’re ready,  we’re ready 

Check out this great video message from Mayor Cook, Dr. Grate and many others about opening up our great city!  

Graduation 2020

Make sure to tune into Westfield High School’s 2020 Graduation on Wednesday,  May 27th at 7pm - it will be streamed on the WHS Facebook Page and website!  It’s sure to be a celebration like no other!  Congratulations to the amazing class of 2020!  

Kindergarten Registration

You may have noticed, we have been highlighting some adorable incoming kindergarteners  on our Facebook page over the past few weeks and we are thrilled to welcome the class of 2033 to WWS! Reminder - Kindergarten registration is open!  Please visit the Parents tab on our website ro register online.  

Memorial Day Food Service

Reminder - We will NOT be distributing meals on Monday, May 25th, Memorial Day.  On Tuesday, May 26, we will distribute 2 days worth of meals and then be back to our regular schedule on Thursday, May 28.  PLEASE NOTE:  WWS Food Service will continue through July for any WWS students wishing to participate.  Here is a link to the schedule. 

Coffee Talk Questions

Dr. Grate is preparing another Coffee Talk video to help answer some of your questions.  If you have a question you’d like Dr. Grate to address in the video, please send your question to comms@wws.k12.in.us.  We realize there are many questions and scenarios to consider at this time and we will do our very best to provide answers and to keep you informed along the way.

Enjoy the long weekend and please take time to remember those who have sacrificed for our country.  Until next week…. ROCK ON!  

Weekly Update - Friday, May 15

What does next school year look like?  

We know there is anxiety and uncertainty about what next school year looks like.  Governor Holcomb has announced he will provide additional clarity about next school year on or around July 4th. Given that many factors will need to be taken into consideration, we are working to plan for different scenarios. We will be sharing a parent survey with you soon to gather feedback for returning to school and how we can improve upon future eLearning experiences.  We will communicate updated details and plans for returning to school as decisions are made.  Please stay tuned throughout the summer months.   

What we do know is that WWS will be required to have 180 days of learning next year, and we cannot count on getting a waiver from that state requirement.  It is important to know that we will need to consider all alternatives to ensure we deliver those 180 days of quality instruction, which could mean a possible change in the 2020-21 school calendar.   Progress in our state and county over the coming weeks will impact our planning process. We encourage you to remain flexible and open minded. Know that our primary goal is to keep all students and staff safe.  We will keep you posted as plans are finalized!

eLearning - done!  

Thursday was our last day of eLearning. All assignments are due by noon on Monday, May 18. 

Memorial Day Food Service

Looking ahead, on Thursday, May 21st, WWS will distribute 5 days of meals instead of 4 due to the Monday, May 25 Memorial Day holiday. We will NOT be distributing meals on Monday, May 25th, Memorial Day.  On Tuesday, May 26, we will distribute 2 days worth of meals and then be back to our regular schedule on Thursday, May 28.  PLEASE NOTE:  WWS Food Service will continue through June 30th for any WWS students wishing to participate.  Here is a link to the schedule. 

Demographic Updates

Next week you will receive an email asking you to update your student’s demographic information for the 2020-21 school year.  Please take a moment to provide us with updated information. Even if you have no changes, please review and submit to confirm.  These steps will help us be prepared for the fall.  

Vaccines

The COVID-19 pandemic has delayed well child visits including immunizations.  As we start to reopen, the CDC has sent out recommendations to health care providers on how to safely provide well visits including immunizations.  Contact your physician for options and directions on how they are meeting these needs.  Here is a link with the 2020-21 school year Indiana State Department of Health school-required vaccines.  Please bring this with you to your doctor visit for reference. As a reminder, updated immunization records are due to the school nurse by the first day of school. Please note, hepatitis A is a two-dose vaccine that has been added to grades 8, 9, 10 and 11 this year.   If you chose to submit a religious objection or medical exemption, these expire May 22, 2020.   Please send an updated form to the school nurse before the first day of school for the 2020-21 school year.   

T-Shirts for Sale

My Logo Shop is selling #INthistogether T-shirts and sweatshirts you may want to check out! Available in youth & adult sizes!   Link to Logo Shop.

Order by Midnight May 17th.  Pick Up On Friday, May 22nd at My Logo Shop Curbside Window 3 pm-5 pm.

Until next week…. ROCK ON!

Weekly Update - Friday, May 8 

Summer Child Care

As we announced last week, opportunity camps (science, sports, art, etc) will not be open in June.  Given the Governor's executive order for school facilities and grounds to remain closed through June 30th, our SSP team is currently working on developing a plan for possibly opening childcare in July for essential workers and for families needing childcare as an essential component as they return to work.  The SSP team is currently working with State and local officials on required safety guidelines with a goal of possibly opening summer childcare the week of July 6th. CDC social distancing guidelines will be followed upon opening. We will share additional information as it becomes available.  

Link to Coffee Talk Video

Check out Dr. Grate’s virtual Coffee Talk video answering some of the questions you submitted!  Coffee Talk Link

Thanks to everyone who submitted questions - keep them coming!  Send your questions to comms@wws.k12.in.us and we will respond promptly!  

Device Information

If you have a school issued device from our Technology Services Group, please keep that device during the summer months.  We will be retrieving all school-issued devices when we return to school for the 2020-21 school year.   However, if your device needs repaired, please call the helpdesk (317.867.8087, Monday - Friday, 9am - 8pm) and they will be able to help you.  If you need to access wifi, please visit the COVID-19 section of the district website, which includes a map of school building parking lots where you can park and get connected. 

Parent Resources 

We appreciate Dr. Lori L. Desautels’ collaboration with Westfield Washington Schools to create a video series supporting parents, staff, and community, as we all try to understand how our brains are processing during COVID-19.   

You will find Dr. Desautels videos on the WWS Parent University Web Page under Parent Self Care.  Parent Self Care is essential but may prove more difficult under today's circumstances. 

Check out these short (less than 10 min) videos to help you grow and process during this time!

Week 1 - Taking Care of Our Brains

Week 2 - Brains & Emotions 

Week 3 - Focused Attention Practices

Week 4 - Sensations are Physicalized

Week 5 - Body Reflection

Week 6 - Closure in the Midst of Adversity

Week 7 - Just Say it! Draw it! Write it!.  

Graduation Plans Announced

Last week, Westfield High School announced their plans for the class of 2020 graduation.  It will be a virtual graduation on May, 27 at 7pm, the original graduation date.  Please click this link for more details and learn how you can tune in!   

eLearning for 2019-20

There are three eLearnings days to go for the 2019-2020 year:

Tuesday, May 12

Wednesday, May 13

Thursday,  May 14

All eLearning assignments are due Monday, May 18th by noon. 

Next School Year

A few reminders for next school year.

We know there is anxiety and uncertainty about what next school year looks like.  Governor Holcomb has announced he will provide additional clarity about next school year on or around July 4th. While we don’t have answers at this point, we are working to plan for different scenarios. We will communicate those to you as decisions are made.  

Here are two things you can do now to help us plan. 

Kindergarten Registration. Please help us plan for the class of ‘33! Enroll your student today - the process is easy, and online. Visit the Parents tab of our website and click on the registration link. 

Demographic Updates.  Next week, you will be receiving an email asking you to update your student’s demographic information for the 2020-21 school year.  Please take a moment to provide us with updated information. Even if you have no changes, please review and submit to confirm.  These steps will help us be prepared for the fall.   

2020 Census

Did you know that 1 in 10 young children were missed in the 2010 Census? We have to do better in #2020Census. Big or small, count them all! #countallkids The online form only takes minutes to complete, and the census results will direct billions of dollars in federal funds to local communities. Take a few moments this week to complete your form.

https://2020census.gov/ 

Until next week….. Stay Healthy and ROCK ON!

Hello Rocks! A few updates before your weekend starts!

 

All Public School Buildings Closed until June 30 

Indiana Superintendent of Public Instruction Dr. McCormick clarified this week that all school buildings and campuses will be closed until June 30th.  If your student has something critical that was left at school that needs to be retrieved, please contact your student’s principal to arrange pick-up details.  Otherwise, we will be sending out information on how to pick-up items left in lockers once the closing order has been lifted.  If this date or information changes, we will let you know. 

 

WWS Summer Camps 2020 Update

Because all WWS buildings are closed through June, we will be unable to host any WWS Opportunity Camps because they are deemed non-essential. These include learning, art, sports and similar camps.  However, because it is deemed essential, we are exploring the option of opening a summer child care program under CDC social distancing guidelines for families needing to return to work and in need of child care.  Our Student Support Programs team is currently working with State and local officials on guidelines and we hope to be able to communicate specifics in the upcoming weeks.  

 

Student Athletes

Last week the IHSAA announced that all student physicals for the 19-20 school year will carry over to the 20-21 school year.  Incoming 9th grade athlete physicals will be moved over and on file at the high school.  There will still be forms needed to participate in WWS team sports; more details coming soon. 

Here is specific information for each building:

WMS Families - https://www.wws.k12.in.us/domain/505

WHS Families - https://westfieldathletics.com/athletic-handbook-2/

 

Device Information

If you have a school issued device from our Technology Services Group, please keep that device during the summer months.  We will be retrieving all school-issued devices when we return to school for the 2020-21 school year.  However, if your device needs repaired, please call the helpdesk and they will be able to help you.  If you need to access wifi, please visit the COVID-19 section of the district website, which includes a map of school building parking lots where you can park and get connected. 

 

Coffee Talk - Coming Soon!

Look next week for the virtual Coffee Talk video from Dr. Sherry Grate answering some of the questions you submitted for our virtual Coffee Talk!  Thanks to everyone who submitted questions - keep them coming!  Send your questions to comms@wws.k12.in.us and we will respond promptly!  

 

Message from Local Superintendents 

Here is an encouraging video message from our Hamilton County Superintendents! Check it out  here! 

 

City Video - Food Distribution

This week Westfield Mayor Andy Cook came to visit our food prep area at WMS. Check out the video here.  As a reminder - the information regarding food distribution  is available in the FAQ on the district website.

 

WWS Appreciation Week

Next week is WWS Staff Appreciation Week!  We encourage you to  take a moment now to contact a WWS staff member - teacher,  bus driver,  classroom aide - thanking them for all they are  doing for our students!

Weekly Update - April 24, 2020

Changes in Grading for the 2019-20 School Year

Not surprisingly, grading during this extended closure is very different from a traditional classroom setting.  Due to that, and based on much internal discussion and feedback, as well as guidance from the Indiana Department of Education, WWS is adjusting student grading protocols. Additional detail will be provided before report cards are issued. 

Grades K-2 -  Teachers are currently focused on the most essential standards, and those are what teachers will be providing feedback on student’s third trimester report cards.  

Grades 3-4 - For the third trimester, WWS is suspending the use of letter grades and will utilize the following: S+, S, S- =Satisfactory, N+, N, N- =Needs Improvement, U=Unsatisfactory

Grades K-4 Specials - For the third trimester, teachers will use Complete or Incomplete based on percentage of work completed instead of S, N, or U.

Grades 5-8 - Year-long courses

Letter grades will be used for the 4th quarter. As always, if your student is having challenges, please reach out to the classroom teacher. 

Grades 5-8 Quarterly classes

For the fourth quarter, letter grades will not be used, and students will receive a Complete or Incomplete based on work completed. 

Grades 9-12 & WMS Courses for High School Credit

The Indiana Department of Education requires students earn a grade in order to earn a high school credit toward graduation requirements. Therefore, students will still earn letter grades for each course. Third trimester grades will be 100% of the student grade in the course and will not have a final exam that has typically been 20% of the final trimester grade. 

Link to video of Brian’s briefings

Please check out Episode 1 of Season 2 of Brian’s Briefings!  In this episode, WWS CFO Brian Tomamichel discusses details surrounding tax bills and how the levy, referendum and assessed value affects your bill.  Listen for details!  https://drive.google.com/file/d/1YrSmcRq5pOPCQwr_NklzXHJVHoUCuytb/view

2020-2021 Before and After School Programs

2020-2021 BAC and Zone 58 online open enrollment begins May 1, 2020 at 6:00 AM.   Westfield Washington Schools BAC program is designed to offer childcare before school, after school at each of our K-4 elementary schools and Zone 58 at Westfield Intermediate School for children in 5th grade through 13 years old.  All staff are Westfield Washington School employees, and are fee-based programs governed through the Student Support Programs Governing Board.  Enrollment instructions, rates, and other details can be found here.  

Device Information

If you have a school issued device from our Technology Services Group, please keep that device during the summer months.  We will be retrieving all school-issued devices when we return to school for the 2020-21 school year.  However, if your device needs repaired, please call the helpdesk and they will be able to help you.  If you need to access wifi, please visit the COVID-19 section of the district website, which includes a map of school building parking lots where you can park and get connected. 

Tech Support

Due to the low number of tech problems, members of our technology team will no longer be onsite at food distribution - but they are only a phone call away!  During the remainder of the school year, please call 317.867.8087, Monday - Friday, 9am - 8pm to support. There is no tech support during the summer. 

Congrats to WHS!

US News and World Report released its annual high school rankings earlier this week, and  once again, WHS was recognized as one of the top 10 high schools in Indiana (#9 out of 410 public, private and charter schools in the state.). 

Stay healthy and safe….. ROCK ON!

COVID-19 Update - Thursday, April 16, 2020

Rocks Families - we will be sending weekly updates to WWS families to help answer some of your questions.  We realize that there are many unanswered questions such as graduation plans, kindergarten registration, locker clean-out, summer BAC and so many more.  Our WWS team is working hard to provide answers to these questions. This situation is constantly evolving so we pledge to get you answers as promptly as possible.  Please continue to check your email for weekly updates or check our Frequently Asked Questions document on our website.

Weekly Update

Medication Pick-Up 

If your child has medication stored in the school nurse’s office at their school, please see the linked document with instructions on pick-up procedures.  Pick-up days are Monday, April 20 from 10am-12pm, and Tuesday, April 21 from 4pm - 6pm.  Please read the below information for specific details.  

Instructions

Kindergarten Registration

Reminder: Online kindergarten registration is open for the 2020-21 school year.  Any child who lives in Westfield and is five years of age on or before August 1 may enroll in kindergarten. Be sure to check out this link which includes all the documents you need to have ready before starting the online registration process.  Your child’s application cannot be completed without appropriate documentation. You can even use your phone to upload required registration documents!  

Also, information on kindergarten roundup nights and screenings will be forthcoming.  Schools are working through those details and we will notify families as soon as those details are confirmed.  

Link to Getting Started - Kindergarten Registration  

Device Information

If you have a school issued device from our Technology Services Group, please keep that device during the summer months.  We will be retrieving all school issued devices when we return to school for the 2020-21 school year. Reminder, if you need technology support during the remainder of the school year, please call 317.867.8087, Monday - Friday, 9am - 8pm.  There will be no technology support during the summer months. If you need to access wifi, please visit the COVID-19 section of the district website, which includes a map of school building parking lots where you can park and get connected. 

Submit your questions to Dr. Grate!

While in-person Coffee Talks with Dr. Grate have been temporarily suspended, answering your questions remains a top priority.  Next week, Dr. Grate will answer your questions in a video message to families. No topic is off limits so please send your questions about WWS related topics to comms@wws.k12.in.us and we will try to answer your questions!  

Vaccines for 2020-21 School Year 

In regards to the required vaccinations for the 2020-21 school year, the current healthcare response related to the COVID-19 pandemic has impacted healthy child visits and vaccines. We understand that this has and will cause delays in obtaining the school required vaccinations and medical exemptions for the 2020-21 school year.  Please know that we will take this into consideration at the start of the school year. If you submit a religious objection for vaccines, please remember these expire May 22nd and you will need to submit a new form at the start of the school year. We will update you on any further guidance regarding vaccines from the Indiana State Department of Health at the start of the new school year.   Until then, please follow the current guidelines for keeping your family safe and healthy.

eLearning Schedule 

Below is the eLearning schedule for the remainder of the 2019-2020 school year. 

Stay healthy and ROCK ON! 

Stay healthy and ROCK ON!  

Rocks Families,

We hope you had an enjoyable spring break and were able to spend some quality time with your families!  This unprecedented period comes with many unanswered questions such as graduation plans, kindergarten registration, locker clean-out, summer BAC and so many more.  I want to assure our Rocks families that the WWS team is working hard to provide answers to these questions. This situation is constantly evolving so we pledge to get you answers as promptly as possible.  Please continue to check for updates via our regular messages and/or also by checking our Frequently Asked Questions document on our website.

The WWS administrative team, principals and COVID-19 response team have been meeting (virtually) to discuss the learning plans for the remainder of the school year.  As you know, we have a solid learning plan until May 1 and those plans remain unchanged. For the remainder of the school year, the schedule will continue with the same pattern, using Monday and Friday as waiver days (no student lessons/teacher planning day) and Tuesday-Wednesday-Thursday as eLearning days.  However, the final day of learning for students will now be Thursday, May 14 (instead of Friday, May 22). This schedule aligns with the state-mandated 160 days of learning, and provides additional time for teachers to finalize year-end activities. 

Below is the learning plan for May 4 - May 22. 

Learning Plan: 

May 4 - 8

Monday, May 4 - Waiver day - no student lessons - teacher planning day

Tuesday, May 5 - eLearning day

Wednesday, May 6 - eLearning day

Thursday, May 7 - eLearning day

Friday, May 8 - Waiver day - no student lessons - teacher planning day

 

May 11 - 15

Monday, May 11 - Waiver day - no student lessons - teacher planning day

Tuesday, May 12 - eLearning day

Wednesday, May 13 - eLearning day

Thursday, May 14 - eLearning day (last day for students)

Friday, May 15 - Waiver day - no student lessons - teacher planning day

 

Here is a graphic with the complete learning plan through the remainder of the year.  

 

You will be receiving communication from your school(s) with eLearning details for the upcoming weeks.  As always, please reach out to your student’s teacher with any questions or concerns. If you need a device, broadband access, or technology support, please call 317.867.8087, Monday - Friday, 9am - 8pm. 

One of the most frequently asked questions is - when can my student pick up items in his/her locker? We understand this concern.  We are working on a plan to allow you/your student to get back in the building once the Governor’s stay-home order is lifted. School nurses will be in touch shortly with the families that have student medicine in the clinics.

Thank you for your continued flexibility, support and cooperation during this challenging time.  WE ARE SHAMROCKS and we will get through this together! 

Stay healthy and ROCK ON!!! 

Rocks Families,

This afternoon, Governor Holcomb announced that all Indiana schools will be closed for the remainder of the 2019-20 school year to help minimize the spread of COVID-19. I know this news, like most of the news these days, can feel overwhelming.  

We must remember, we are Shamrocks, and we will get through this together.  

Here are some highlights from the Governor’s message:

• All Indiana schools will be closed for the remainder of the 2019-20 school year and will deliver remote instruction for the remainder of the school year.  
  
  
• School facilities (including grounds & playgrounds) will remain closed for the remainder of the 2019-20 school year.
  
  

• All high school seniors on track to graduate before school buildings were closed on 3/19 will be provided with the flexibility they need to earn an Indiana diploma.

We know you have many questions. District leadership, which includes our principals and members of our COVID-19 response team, will be convening to plan for the extended school closure and develop our continuous learning plan.  As always, we will be in communication with you when those details are finalized after spring break as we know this situation is evolving on a daily basis.  

Keep in mind, we do have eLearning plans in place through May 1, 2020 and those plans remain unchanged. We have posted the schedule below as a reminder.

I know this news brings great sadness to our teachers and students who were planning to finish the school year together.  This is not how we envisioned the end of our school year, however these unprecedented times demand our flexibility, understanding, and patience. This is certainly a learning moment for all of us.

Finally, please visit the district website for the WWS COVID-19 FAQ, food service information, and all WWS communication on COVID-19. We will be in communication as soon as our extended closure plans are finalized.  

Stay positive and healthy Shamrocks!  

ROCK ON!!! 

Learning Plan: April 13 - May 1, 2020

April 13 - 17

Monday, April 13 - Waiver day - no student lessons - teacher planning day

Tuesday, April 14 - eLearning day

Wednesday, April 15 - eLearning day

Thursday, April 16 - eLearning day

Friday, April 17 - Waiver day - no student lessons - teacher planning day

 

April 20 - 24

Monday, April 20 - Waiver day - no student lessons - teacher planning day

Tuesday, April 21 - eLearning day

Wednesday, April 22 - eLearning day

Thursday, April 23 - eLearning day

Friday, April 24 - Waiver day - no student lessons - teacher planning day

 

April 27 - May 1

Monday, April 27 - Waiver day - no student lessons - teacher planning day

Tuesday, April 28 - eLearning day

Wednesday, April 29 - eLearning day

Thursday, April 30 - eLearning day

Friday, May 1 - Waiver day - no student lessons - teacher planning day

If you are needing access to the internet, here is a map of locations (parking lots of WWS buildings) with free WiFi access.  The internet can be accessed from vehicles while parked in the parking lots. Please remember, all WWS buildings are closed so please remain in your vehicle while utilizing the Wifi.

Map Link

Rocks Families,

Happy St. Patrick's Day, Shamrocks!  We hope you are enjoying some quality time with your family!  

As we settle into our eLearning window and extended time away from school, we would like our school community to know that our priorities at Westfield Washington School district are to do our part to keep our schools and community safe and healthy, provide the highest quality of learning possible, and maintain a level of connectedness with all students.  We want to connect, not isolate!

With those goals in mind, here are a few updates:

You should have received information from your school(s) regarding eLearning.  Today, Tuesday, March 17, is the first day of the eLearning window which will run until Friday, March 27. If you need assistance, please contact your student’s teacher via email or if you need technology support, please call 317-867- 8087.  

During this unprecedented time, we understand there are many families struggling and in need of supplies or other necessities, and also - many people who want to help!  The City of Westfield, Westfield Schools, Westfield Education Foundation, Westfield Washington Township, Student Impact, Youth Assistance and Open Doors have collaborated and created a resource “hub” for Westfield families.  The Wellbeing Coalition website will be that hub and will house information and resources for all families and it also includes ways you can help.  It’s full of great information for all families! Check it out!

If you haven't had a chance to read the FAQ document sent last Friday, click here or visit the district website for an English and Spanish version and all updates.  Also, if you are in need of a device or broadband for eLearning, please call 317-867-8087.  Finally, here is the information on our Monday food service if you’re in need.  

We are so thankful for our awesome community!  Thanks Shamrocks! Stay strong and healthy!

Rocks Families,

Thank you for your cooperation and patience as we work through this unprecedented situation.  As mentioned in yesterday’s communication, beginning Monday, March 16th, WWS will be closed through spring break.  The following information includes the plans and procedures for the next few weeks as we utilize eLearning days and Governor-issued waiver days. 

Weekly Plan:
Week 1 - Monday, March 16 - Friday, March 20
Monday, March 16, will be a waiver day, which is a day that is not required to be made up.  We will utilize eLearning for the remaining 4 days of this week, Tuesday through Friday.  You will receive communication from your school with eLearning procedures and details. 

Week 2 -  Monday, March 23 - Friday, March 27
We will utilize eLearning for these 5 days, March 23 through March 27.  You will receive communication from your school with procedures and details. 

Week 3 - Monday, March 30 - Friday, April 3
This is a 4 day week - Monday, March 30 through Thursday,  April  2.  WWS spring break begins Friday, April 3.  We will utilize 4 waiver days, which are days that are not required to be made up at the end of the school year.  There will be no eLearning this week. 

Week 4 -April 6 - April 10
Spring Break - closed all week

Monday, April 13
Expected return to WWS

Tech Support for eLearning
If you need tech support for eLearning, please call 317.867.8087

BAC, All Aboard, and TOTS
BAC, All Aboard, and TOTS will also be closed through spring break. 

WWS Extracurricular Activities
All WWS extracurricular activities, including sports games and practices, will be cancelled through spring break.

Food Service
If a student(s) is in need of food during this school closure, please click this link for distribution and/or pick up information.  LINK  If you can’t access this link, please contact 317.867.8000.   

WWS Buildings - Closed
We will be working with our partners at Sodexo to begin extensive cleaning and disinfecting procedures at all nine schools, transportation and buses while the buildings are closed.  Buildings are closed to students starting today at 6 pm. Teachers have access through next week, and then, in order to deep clean, we will be closing the buildings through April  13. 

FAQ
Here is a link to a Frequently Asked Questions document you may find helpful. 
FAQ Link FAQ Spanish

As always, as changes and updates occur, we will provide timely communication.  As of right now, WWS Central Office will be open through Friday, March 20, so if you have questions or concerns that need to be addressed, please call 317.867.8000.  Stay safe Shamrocks! 

Westfield Washington Schools has been working in conjunction with state, county and local officials, as well as other Hamilton County school districts, to plan diligently for a possible COVID-19 situation. WWS has made the decision for school to be in session tomorrow (Friday, March 13).  Beginning Monday, March 16, WWS will be closed through spring break.

We will communicate with families by the end of day tomorrow with finalized plans and next steps moving forward.   Thank you for your patience as this situation is constantly changing. All of our communication will be posted on our website at COVID-19 Updates.

Westfield Washington Schools has been working diligently to plan for the possibility of a positive Coronavirus COVID-19 situation. To be clear - we are aware of no students or staff testing positive. We will continue to plan for any possible scenario and be vigilant, as ensuring a healthy learning environment is critical. 

Here are some important updates you need to be aware of:

• As the number of  individuals in Indiana testing positive continues to increase, it is important to note that once this occurs, many decisions, including school closures, are decided by the county department of health, not the school district. 

• Should a WWS student or staff member test positive for COVID-19, we will be forced to close ALL 9 schools for 14 days and institute eLearning for those 10 school days. If this occurs, families will receive communication from their schools on eLearning procedures. Please be patient because this is not a typical eLearning situation.

• Please remember, we are prohibited from sharing specific health information about students and staff. Doing so would be illegal. Please do not engage in speculation, online or in person, about neighbors or classmates. 

• We have initiated enhanced disinfecting protocols of our classrooms and buildings with our custodial service provider, Sodexo. This includes, but is not limited to, enhanced disinfecting of frequently touched surfaces, including railings/bannisters, desks and light switches. WWS buses are also being disinfected more regularly. We are also encouraging staff to allow more time for students to hand wash, knowing that soap and water is the best form of disinfecting.  

• If you are traveling to one of the countries with a CDC level 3 travel health notice, it is recommended that you self-quarantine for 14 days. Additional information, as well as a list of countries with health advisories, is available at cdc.gov/coronavirus/2019-ncov/travelers/index.html.

• Families planning international travel should keep in mind that this situation is rapidly evolving. International travel to areas where COVID-19 is spreading may result in delays or possibly quarantine if travel recommendations change while abroad. If you do travel internationally to a level 3 country, or believe you have been exposed to COVID-19, please notify the Hamilton County Health Department and your school’s office.

• We are not cancelling extracurricular events at this time, nor have we limited lunchtime visitors, but we will have additional hand sanitizer available, and we urge event attendees to follow CDC recommendations. Again, this situation is fluid.  As always, if you are sick, please refrain from coming to school.  

• If your student has a school-issued Chromebook please have them bring that device home every night in the event of an unexpected closure. 

• If your child is in need of a device in order to complete eLearning assignments, complete one of the following forms. English Form -  Spanish Form   If you are unable to access this form, please call 317.867.8026.

• If you do not have access to broadband, please complete one of the following forms. English Form -  Spanish Form.  If you are unable to complete this form, please call 317.867.8026.

• This is a helpful resource on how to talk  to your children about Coronavirus. 

• Should we have to close for an extended period of time, we will communicate a plan to provide food for families in need.  

This is an evolving situation and we are following this closely on an hour-by-hour basis. 

Here is what you can do to help:

We would encourage families to begin conversations about what your family plan would be in the event of an extended school closure.  If the Health Department requires us to close our schools, your family needs to have a plan in place to address an extended eLearning window. If buildings close, this would mean all programs and activities, including BAC, TOTS, All Aboard and developmental preschool, would close.  Should the Hamilton County Health Department recommend we close, we will abide by their recommendations.   

Thank you for your attention. We will keep you posted and any changes or updates. 

Dear WWS Parents and Guardians,

The coronavirus (COVID-19) is creating a lot of attention globally. We wanted to send parents/guardians an update on what WWS is currently doing in our schools to prevent the spread of any illness.

WWS custodians and staff are following CDC recommendations for cleaning during the flu season in each of our buildings.  They are concentrating on disinfecting areas that are used and/or touched frequently, such as light switches, drinking fountains and doorknobs.  This will assist in the prevention of  the spread/exposure to any types of illness.

We are encouraging frequent handwashing among students and staff, as it’s one of the most important steps we can take to avoid getting sick.  Riverview Health/school nurses are closely monitoring students who are showing any signs or symptoms of an infectious illness.

Listed below are some additional recommendations from the Centers for Disease Control and Prevention to help prevent the spread of germs:

Stay home until “fever free” for at least 24 hours.
Seek medical attention if experiencing symptoms that cause concern.
Cover your cough or sneeze with a tissue, or by coughing into the inside of your elbow. Throw any used tissues away in trash.
Avoid touching eyes, mouth and nose with unwashed hands.
Clean and disinfect frequently touched objects and surfaces in your home.
We will continue to consult with the Hamilton County Health Dept, Indiana State Dept of Health and Riverview Health Network to follow their recommendations on the spread of the coronavirus. In the event our schools would be closed for an extended period of time, we would utilize eLearning days for students per State recommendations.

To stay current with the most recent information from CDC related to the Coronavirus Disease 2019 (COVID-19), please utilize the following link. 

We appreciate your attention to this matter.

Sincerely,

Westfield Washington Schools